Pyatt Hall is one of Vancouver's premier recital and event venues, offering exceptional acoustics, professional production capabilities, and flexible event support. The information below outlines some of the most important details to help you plan your event.
What's Included?
All Pyatt Hall rentals include:
- Use of the 2nd-floor lobby and public amenities
- Backstage access
- Standard seating configuration
- Access to concessions space upon request
- On-site venue support
Additional services, equipment, and staffing may be available upon request.
Booking Requirements
- Pyatt Hall rentals require a minimum booking of four (4) hours.
- Your booking time must include all setup, rehearsal, event, and tear-down activities.
- Additional time may be available, subject to scheduling and applicable rental fees.
- Major event details, technical requirements, and room setup requests should be finalized at least two weeks before your event.
Seating & Room Configuration
Pyatt Hall's standard setup includes:
- 86 audience seats
- Front half-flat seating arrangement
- Rear raked seating arrangement
Custom seating configurations are available for an additional fee and must be arranged in advance.
Piano & Instrument Use
Pyatt Hall is home to exceptional concert instruments maintained to professional performance standards.
Please note:
- VSO School of Music pianos may not be prepared, altered, or modified in any manner.
- Piano tuning services must be arranged through the VSO School of Music.
- Specialty piano requests should be discussed during the planning process.
Technical Services
A Venue Technician is required when an event includes:
- Audio-visual support
- Microphones or sound reinforcement
- Projection equipment
- Lighting control
- Recording or livestreaming services
- Significant stage or seating reconfiguration
Technical services are subject to additional fees and must be arranged in advance.
Staffing
To ensure a safe and successful event:
- All Pyatt Hall rentals require an on-site Venue Liaison.
- Additional venue staff may be required depending on event size, technical requirements, audience attendance, or event complexity.
- Staffing fees are separate from venue rental fees.
- Events extending beyond normal operating hours may incur additional staffing charges.
Food & Beverage Service
Concessions may be available upon request.
If alcohol is being served:
- The renter is responsible for obtaining all required permits and approvals.
- Individuals serving alcohol must hold valid certifications as required by provincial regulations.
Insurance
A Certificate of Commercial General Liability Insurance with a minimum coverage of $2 million per occurrence, naming the VSO School of Music as an additional insured, is required for all Pyatt Hall events.
Insurance documentation must be received prior to the event date.
Payment Schedule
To confirm your booking:
- A 50% deposit is required at the time of booking.
- The remaining balance is due two weeks before the event.
- Additional charges for staffing, equipment, technical services, or event modifications may be added to the final invoice.
Cancellations & Changes
- Booking changes should be requested as early as possible.
- Cancellations made more than two weeks before the event may be eligible for a future rental credit.
- Late changes or significant event modifications may be subject to additional fees.
- Same-day booking extensions are subject to venue availability and increased rental rates.
Additional Information
Rental rates may vary depending on the date, event requirements, staffing needs, and requested services. Our Rentals team is happy to discuss your event and provide a customized quote.
For rental inquiries, please contact us here.